Legal

Privacy Policy

Last Updated: October 6, 2026

We believe privacy policies should be readable. This one is written in plain language — because you deserve to know exactly how your information is used.

1. Overview

Refresh Professional Cleaning, LLC ("Refresh," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your data.

This policy also covers Refresh Crew, our mobile app for Refresh employees (Section 9).

By using our website at refreshprofessionalcleaning.com or the Refresh Crew app, submitting a form, or contacting us in any way, you agree to the practices described in this policy. If you do not agree, please discontinue use of our site.

2. Information We Collect

We collect information in two ways:

Information You Provide Directly

When you fill out a contact form, request an estimate, schedule a walkthrough, apply for a job, or download a resource, we may collect:

  • Your name, email address, and phone number
  • Your company name and facility address
  • Your facility type, square footage, and cleaning frequency preferences
  • Employment history and application details (for job applicants)
  • Any notes or messages you include in your submission
  • Information Collected Automatically

    When you visit our website, we may automatically collect:

  • IP address and browser type
  • Pages visited and time spent on each page
  • Referring URLs (the page that sent you here)
  • Device type and operating system
  • We collect this data through cookies and similar tracking technologies. You can adjust your browser settings to decline cookies, though some site features may not function properly as a result.

    3. How We Use Your Information

    We use the information we collect to:

  • Respond to your inquiries and service requests
  • Provide pricing estimates and schedule facility walkthroughs
  • Send transactional communications (verification codes, appointment confirmations)
  • Follow up on submitted estimates or applications
  • Improve our website, marketing, and service offerings
  • Comply with legal obligations
  • We do not use your information for automated decision-making or profiling that produces legal or similarly significant effects.

    4. How We Share Your Information

    We do not sell, rent, or trade your personal information to third parties for their own marketing purposes.

    We may share your information with:

  • Service Providers: Trusted third-party platforms that help us operate our business (e.g., our CRM, email delivery services, scheduling tools). These providers are contractually required to protect your data and may only use it to perform services on our behalf.
  • Legal Requirements: If required by law, court order, or government authority, we may disclose information to comply with legal obligations or protect our rights, property, or safety.
  • Business Transfers: If Refresh is acquired, merged, or sold, your information may be transferred as part of that transaction. We will notify you before such a transfer takes effect and any new policy takes precedence.
  • 5. Data Retention

    We retain your personal information only as long as necessary to fulfill the purposes described in this policy or as required by law. Contact and estimate records are generally retained for up to 3 years for business continuity purposes. Job application records are retained for up to 12 months. You may request deletion of your data at any time (see Section 8).

    6. Data Security

    We implement industry-standard administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, or misuse. While no method of transmission over the internet is 100% secure, we take reasonable precautions to protect your data.

    If you have reason to believe your information has been compromised, please contact us immediately at info@refreshprofessionalcleaning.com.

    7. Cookies & Tracking

    Our website uses cookies and similar technologies to enhance your experience and analyze site performance. These may include:

  • Essential cookies: Required for the site to function
  • Analytics cookies: Help us understand how visitors use the site (e.g., Google Analytics)
  • Marketing cookies: Used to deliver relevant content and track campaign performance
  • You may opt out of analytics tracking by adjusting your browser settings or using Google's opt-out tools. We do not currently respond to "Do Not Track" browser signals, but we respect your choice to limit cookie use through your browser preferences.

    8. Your Rights & Choices

    Depending on your location, you may have certain rights regarding your personal information, including:

  • Access: Request a copy of the personal data we hold about you
  • Correction: Ask us to correct inaccurate or incomplete information
  • Deletion: Request that we delete your personal data (subject to legal retention requirements)
  • Opt-Out: Unsubscribe from marketing communications at any time via the link in any email or by contacting us directly
  • To exercise any of these rights, contact us at info@refreshprofessionalcleaning.com or (334) 647-6448. We will respond to valid requests within 30 days.

    If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). Please contact us for more information.

    9. Refresh Crew App (Employees)

    Refresh Crew is the time clock and work app used by Refresh employees. It is not offered to the public.

    What the app collects

  • Precise location, only while you are clocked in. We use it to confirm you are at your assigned building when you clock in, while you work, and to clock you out automatically if you leave the building's area. Location is not collected when you are clocked out. On Android a notification is shown whenever location is in use.
  • Time records: clock-in and clock-out times, any edits and the reason for each edit
  • Work records: checklist items completed, photos you take of your work, supply requests, issue reports and training progress
  • Account information: your name, email, phone number, role and the buildings you are assigned to
  • Agreements you sign in the app, including the text, your typed signature, the date and the device used
  • Basic device information (app version, phone type) to keep the app working
  • How it is used

    To record and pay your time accurately, verify service at customer buildings, keep workers safe, run quality inspections, manage supplies and training, and meet our legal obligations. We do not sell this data or use it for advertising, and we do not track you for advertising across other apps.

    Who sees it

    Refresh managers and supervisors. A customer may see visit dates, times on site and work photos for its own building, never your location anywhere else. Our hosting and payroll providers process it only on our behalf. We may disclose records when the law requires it.

    How long we keep it

    Time and payroll records are kept for as long as wage-and-hour and tax laws require (generally at least 3 years). Detailed location readings are kept with the time records they support. Other app data is deleted or anonymized when no longer needed.

    Your choices

    You can turn location off in your phone settings at any time, but the app cannot record your time while it is off; tell your supervisor and your time will be recorded and paid. You can see your own time history in the app and dispute any entry. To request a copy, correction or deletion of your app data or your account, email info@refreshprofessionalcleaning.com or call (334) 647-6448. Records the law requires us to keep (such as payroll records) are kept until that period ends.

    10. Children's Privacy

    Our website and services are intended for business use by adults. We do not knowingly collect personal information from children under the age of 13. If we learn we have inadvertently collected such information, we will delete it promptly.

    12. Changes to This Policy

    We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we do, we will update the "Last Updated" date at the top of this page. We encourage you to review this policy periodically. Continued use of our website after changes are posted constitutes your acceptance of the updated policy.

    13. Contact Us

    If you have questions, concerns, or requests related to this Privacy Policy, please contact us:

    Refresh Professional Cleaning, LLC

    4171 Lomac Street, Suite F #1112, Montgomery, AL 36106

    📞 (334) 647-6448

    ✉️ info@refreshprofessionalcleaning.com

    We take privacy seriously and will respond to all inquiries promptly.

    Questions about your data?

    We're happy to help. Reach out and we'll respond within 1 business day.

    Contact Us About Privacy